Top Employee Communication Software for Enterprises [2025]

Mohamedasar Published On June 11th, 2025 Share it on

Poor communication can drag any company down. Whether your team is remote, hybrid, or all in the office, your organization must equip people with tools to communicate clearly and work together easily.

Subsequently, the need of this hour is software built specifically for employee engagement, not just basic chat apps, but internal communication platforms that keep everyone connected, engaged, and informed.

This article discusses the top employee communication software and everything you need to know about them.

📝 Quick Summary

Our 13-person team reviewed the top 10 employee communication tools that effectively connect staff for internal engagement within organizations. We reviewed 29+ tools and have condensed the results to 10 best software to make this list.

What Is Employee Communication Software?

Employee communication software is a digital platform or app where staff in an organization can communicate with each other internally through real-time chat, video call or voice call.

This software is authorised for use only for the employees within an organization. They can access the app within the office premises or while they work remotely from any other location.

How To Select an Employee Communication Software for Enterprises?

An organization with effective communication can thrive and scale into a successful business. To achieve this, the company will need the right tools.

The selection of ‘right’ tools depends largely on the goal of business communication, structure of teams, and operational workflow of each department.

In this section, let us see how to choose an internal communication app for teams, step by step.

1️⃣ Determine your goal

Why do you need this enterprise staff communication app?

✔️ I need my team members to effectively engage with each other than how they engage right now

✔️️ I would like to drive collaboration among the different departments in my organization

✔️ I’m looking for team tools for sharing information securely

✔️ I want to connect with my clients and stakeholders

✔️ All of the above

Which among is your primary goal and which are the secondary ones. Answering this would help you easily shortlist the tool that fits your organization.

2️⃣ List of communication features offered by the software

Look for tools that can forge communication across different channels. Your team members would need instant messaging for some situations and might prefer a video call with screen-sharing in another situation.

The software you choose must have extensive features that can help your employees communicate with each other without any limitations in its capabilities. A tool that does not offer what your team needs might complicate the entire workflow, at times.

Make sure the software consists of these key features, as a minimum requirement:

✔️ Instant messaging (1:1 & Group)

✔️ HD video calling (1:1 & Group)

✔️ HQ voice calling (1:1 & Group)

✔️ Video conferencing

✔️ Call broadcasting

✔️ Screen sharing

✔️ White-board

✔️ Push notifications

✔️Chat/ Call Receipts

✔️ Online/ Offline status

You can also check out the list of features here for an idea on what capabilities you’ll need in an effective enterprise communication application.

3️⃣ Try and Test the Software

You are going to make a huge, long-term investment. So, before you could pay it big, use and experience the trial versions of the software. A few of them do not offer free trials but still provide a demo. Get hands-on experience with these tools and evaluate how they work for your teams.

Compare multiple software on trustworthy review sites with careful attention to the testimonials (both pros and cons) given by actual customers.

4️⃣ Plan the implementation Strategy

Once you know your choice, start planning your implementation workflow. How and when are you going to launch the platform? In what ways will you train your team on the tool? What are the security measures and restrictions you need to implement to keep the platform clean and sane?

Analyse every touch point and start introducing the software for your team’s step by step. This way your employees will not feel the transition overwhelming to adapt.

Types Of Employee Communication Software

If you want to narrow down your choices, the first thing you need to do is understand the different types of software that are in the market for employee communication.

You might already know a few types, but here is a list that comprises all of the types you can find on the internet.

1. Communication solutions: These are not direct workplace communication apps. Rather, they are software like pre-built APIs and SDKs used for building team chat apps with features customized for unique business requirements.
   Example: MirrorFly and Apphitect
   
2. Communication Apps: These tools are primarily used for employee interaction. They consist of features like instant messaging, video meetings and conferencing. Your staff may use them solely for chatting and calling for professional discussions. 
   Example: Slack and Microsoft Teams
   
3. Collaboration Tools: This software are used for co-working activities like multi-user editing and file sharing, where team members can work together seamlessly on the same tasks/ projects. 
   Example: Google Docs and Microsoft 365
   
4. Knowledge Management Platforms: This is mostly commonly used as a resource hub for an organization. Here you can save information on your company news, policies and KT documents, giving access to employees to forge training and references.
   Example: Github and Stack Overflow
   
5. Project Management Platforms: Your teams need a project management software so they can access key information about projects, stakeholders and customers without scattering them across multiple tools. A central access to this information saves huge amounts of time and facilitates effective operations and processes. 
   Example: Asana and Trello
   
6. Company Intranets: While these are not standalone apps, intranets acts as a combination of company repositories for accessing organizational documents and digital workplace for employee interactions.
   Example: Igloo and Jostlz

✨5 Best Employee Communication Software for Corporate Businesses

Here is a comprehensive list of the best employee communication and collaboration software, including MirrorFly, Workvivo, Apphitect, Staffbase, and more.

1. MirrorFly

Best For: Best option for companies that are looking to build their own employee communication app with custom video, voice and chat capabilities.

MirrorFly is a powerful communication platform used by millions of people around the world. It helps companies set up tools like video and voice calls, instant messaging, activity feeds, live streaming, and internet-based phone calls (SIP/VoIP) into their own apps. One of its biggest advantages is that it can be installed directly on a company’s own servers, which means your users will face no service interruptions, while you have full control over the entire system.

Businesses can also customize the features to fit their needs including security encryptions and region-specific privacy needs. With more than 1000 features, MirrorFly is built to support different industries and offers white-label options so companies can brand the platform as their own and fully manage their communication infrastructure.

Key Employee Communication Features of MirrorFly

• Real-Time Messaging
• Private and Group Chats
• Video Conferencing
• Message History & Backup
• White-labeling Option
• End-to-End Encryption
• Read Receipts and Delivery Status
• Chatbot Integration
• Advanced UI Customization
• Analytics and Reporting
• Push Notifications
• File and Media Sharing
• Multi-Language Support
• Roles and Permissions
• Integration with Other Services

How Much Does MirrorFly Cost?

• Pricing: Available in 2 modules: Monthly subscription & custom license cost
• Free Plan/Trial: Not available, but a free demo can be availed. 
• To get a custom quote for lifetime license access, you’ll need to contact MirrorFly directly

2. Workvivo

Best For: Great for medium to large companies that want a single platform to improve the employee experience, keep people connected, and boost engagement.

Workvivo brings together company updates, employee engagement tools, and an intranet (like an internal website) in one easy-to-use platform. It’s designed to help employees feel connected, motivated, and included, especially in bigger companies.

You can post updates, stream live videos or podcasts, and connect it with tools like Microsoft Teams or Slack. The layout feels like a social media app, which helps people get used to it quickly. It even supports text alerts for important messages that need to reach everyone.

Key Employee Communication Features of Workvivo

• Centralized knowledge management
• Easy integration with other tools
• Content created by employees
• Designed to boost engagement
• Live streaming and event hosting
• Mobile access with push notifications
• Live video for town halls and podcasts

How Much Does Workvivo Cost?

Available in 2 different subscription packages

1. Business Plan
   For 100–2,000 employees
   Includes:
   • Auto-translation to 90 languages
   • Employee engagement insights
   • Surveys and polls
   Pricing: Available upon request
2. Enterprise Plan
   For 2,000+ employees
   Includes:
   • Dedicated account manager
   • Branding and customization options
   • Unlimited live streaming and storage
   Pricing: Available upon request

3. Apphitect

Best For: Perfect pick for companies that want to build custom communication apps and white-label them with their own logo, color and brand elements.

Apphitect builds APIs and SDKs designed for companies that need to communicate quickly and securely on their own platform. It supports self-hosting on any server using technologies like Erlang, Cassandra, and AWS.

This white-label solution also supports strong security with end-to-end encryption, two-factor authentication, AES/SSL protocols, and compliance with GDPR and HIPAA allowing customization as per business needs.

Overall, it is built for flexibility, security, and full deployment control, ideal for enterprises needing custom, secure internal communication tools.

Key Employee Communication Features of Apphitect

• Typing Indicators
• Presence Indicators
• Basic Notifications
• Profanity Filters
• Chat Moderation Tools
• Voice Broadcasting
• Custom Metadata and Tags
• Cross-Platform Support
• Chat Export
• Message Reactions and Emojis
• Geolocation Sharing
• Threaded Conversations
• Activity Feeds

How Much Does Apphitect Cost?

• Pricing: Custom license cost, available upon request.
• Free Plan/Trial: Not available, but a free demo can be availed. 

4. Staffbase

Best For: Best for companies with lots of frontline workers who aren’t at a desk all day. It helps get important messages out to everyone and acts like an internal company website.

Staffbase is built to help companies talk to all their employees, especially those who don’t work at a desk, like delivery drivers or factory workers. It works like a central communication hub, offering news feeds, newsletters, chats, and even an AI chatbot to help answer questions. 

This workplace app makes it easier for leadership to share news and updates, no matter where employees are or what devices they use. It’s ideal for companies with lots of people working on the move.

Key Employee Communication Features of Staffbase

• Mobile-first design
• Targeted internal communications
• Employee feedback through surveys
• Gamification and reward features
• Company news and collaboration tools
• AI chatbot assistant
• Content planning capabilities
• Real-time chat (text and voice)
• Push notifications

How Much Does Staffbase Cost?

• Pricing: Available upon request
• Free Plan/Trial: Not available
• To get a tailored quote, you’ll need to contact Staffbase directly

5. Connecteam

Best For: Ideal for companies where most employees work on-the-go, like in retail, hospitality, construction, or healthcare. It’s the best internal chat app that keeps teams connected through their phones.

Connecteam is a mobile app made for workers who don’t sit at a desk, think retail staff, hotel workers, or construction crews. It lets employees chat, get updates, view schedules, and even fill out forms or take training all from their phones.

The platform also has tools to track tasks, recognize good work, and manage time off. The app is easy to use and can be tailored to fit different industries and company needs.

Key Employee Communication Features of Connecteam

• Mobile-first interface
• Operations and task management
• Employee training and development
• Communication and engagement features
• In-app chat and directory
• Social feed, surveys, and polls
• Mobile onboarding and training
• Knowledge base and announcements
• Help desk support
• Recognition, rewards, quizzes
• Document and certificate management
• Employee lifecycle timeline
• Time off management
• Employee ID cards and org charts

How Much Does Connecteam Cost?

Plan	Included Users	Base Price	Extra Users
Free	1–10	$0/month	N/A
Basic	Up to 30	$29/month or $348/year	$0.50/user/month
Advanced	Up to 30	$49/month or $588/year	$1.50/user/month
Expert	Up to 30	$99/month or $1188/year	$3/user/month
Enterprise	Custom	Pricing on request	Beyond 30 users

Connecteam is free for small teams, with scalable pricing as you grow and flexible annual billing offers a 2‑month discount.

Editor’s Recommendation

After looking closely at these 10 employee communication tools, it’s clear there’s no one-size-fits-all answer. The best option really depends on what your company needs, how tech-savvy your team is, and what your long-term goals are.

If You Want Full Control and Customization

MirrorFly is the best choice for companies that want to build something very custom. It has over 1000 features, can be hosted on your own servers, and gives you access to the full source code. That means your tech team can tweak and brand it however they want. Plus, you pay once for a license instead of ongoing fees, great for large teams.

Final thoughts: The tools in this space are getting better fast. Technologies like AI, mobile apps, and security upgrades are now turning into a necessity.

Before you commit, try a small test with 50 -100 employees from different departments. That’ll show you how well the tool fits your team’s practical needs.

And remember: the most powerful software won’t help if no one uses it. The best communication platform is the one your team finds easy, helpful, and worth coming back to.